RoleCallDashboard
HWTC — Programs, productions, volunteers & participants
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Volunteers
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Hours Logged
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Participants
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Productions
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Waivers Expiring
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Needs Action
📅 Today —
No events today
⏭ Next 7 Days
No upcoming events
🔔 Alerts
⏱ Monthly Hours
⭐ Most Active Volunteers
| Volunteer | Hours | Events |
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📊 Active Programs & Productions
🐭🎬 Employer Giving Program
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Volunteers
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| Volunteer | Interests | Waiver | Status | BGC | Hours |
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Events
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Sun
Mon
Tue
Wed
Thu
Fri
Sat
Legend:
RS: Rising Stars
Prod: Production
Class: Program/Class
Standalone event
⏱ Time Tracking
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🔍
+ Log Time
Recently Added
Nothing yet this session
Waiver Management
Track volunteer waiver status
🔍
Email Volunteers
Compose and send groups via Gmail
Compose
Tip: use {name} for personalization — e.g. "Hi {name},"
Recipients
Quick-select a group
🎭 Mainstage Productions
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🚗 Carpools
Manage carpools across all upcoming youth events
Youth Sign-In
Parent drop-off and pick-up tracking
Select Program
Select a category above to get started
Production Sign-In
Cast & crew check-in for productions
Production
Event (optional)
Select a production above
Programs & Classes
Classes, workshops, and summer camps
⭐ Rising Stars
Youth productions
Participants
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🎯 Campaigns & Funds
Manage fundraising campaigns
⭐ Tiers & Benefits
Configure giving levels and their benefits
✉️ Email Templates
Customize thank-you emails. Use
{{name}}, {{amount}}, {{campaign}}, {{date}}, {{tier}}, {{benefits}} as placeholders.💛 Donors & Sponsors
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🔍
📊 Reports
Generate, view, export and schedule volunteer reports
Choose Report
📊
Select a report and click Run
Event Logs
ELIC open/close records and closing checklists
🏛️ Board
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🔔 Notifications
Everything that needs your attention
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🏠 Participant Portal
Manage family access, passphrases, and portal content
👨👩👧 Family Groups
Each family shares one passphrase to access their children's portal. Parents enter it at /portal.
Create New Family
Choose something memorable — parents will type this to log in
👤 Individual Passphrases
Adult participants or unlinked youth can log in with their own passphrase instead of a family one.
Settings
System administration
🎯 Interest Types
📋 Waiver Types
✉️ Email Templates
👤 Add System User
📅 Event Types
Add new type
Color
🎬 ELIC Management — Event Leads In Charge
Volunteer *
4-Digit PIN *
✅ Closing Checklist Template
Add a hint/prompt by editing the item after creating it.
🟢 Opening Checklist Template
📧 Email & Notifications
Configure Resend for automated reports and alerts. Get a free API key at resend.com.
From your Resend dashboard → API Keys
Must be a verified domain in Resend
Select which system users receive event reports and alerts. Only users with an email address are shown.
Alert Toggles
🎨 Nav Icons
Replace nav emojis with Lucide icons. Type an icon name, see a live preview, then save.
Example icon names:
users, calendar, clock, bell, settings, file-check, star
✉️
Email Templates
👥 System Users & Permissions
Click a user to expand their permission matrix. Admins have full access to everything. Changes take effect on next login.
🏠 Family Passphrases — Participant Portal Access
Create family groups and link participants to them. Families log into the portal at /portal using their passphrase to see all enrolled children's programs.
Family Name
Passphrase